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Owner Relations

Welcome to Hunt Oil Company’s Owner Relations page. Our Division Order department is committed to providing the most up-to-date information about any inquiries owners may have. Here you can find important links, forms and answers to some frequently asked questions.

Ownership Changes

Below is a list of the necessary documentation for various ownership changes. Please provide copies of the documentation for the scenario that best fits your need for update(s) to your account.

In addition, when submitting any ownership changes, please include your owner number, tax id or last 4 digits of your social security number on all communications and send to Hunt Oil Company via mail or email at royacctg@huntoil.com.

UPDATE MY ACCOUNT DUE TO A NAME CHANGE:

    • An individual’s name changes due to marriage or divorce:
      • For notice of any changes, please provide a copy of a social security card, driver’s license, marriage license, divorce decree (including the Settlement Agreement) or any document showing that the name has been legally changed.
      • If applicable, please provide a copy of any conveyances notarized and filed in the counties in which properties are located.
    • Company or corporation changes its name:
      • Certificate of Name Change and Tax ID
  • Company or corporation’s name changes due to a merger:
    • Certificate of Merger and Tax ID

UPDATE MY ACCOUNT DUE TO TRUST/PARTNERSHIP CHANGE:

    • Trust or Partnership is created:
      • Trust or Partnership Agreement
      • Copy of the document conveying the interest to a Trust or Partnership recorded in all counties where the property is located.
    • Trust or Partnership is terminated:
      • Dissolution of Trust or Partnership
      • Copy of the document conveying the interest to a beneficiary recorded in all counties where the property is located.
  • Changes in Trustee:
    • Copy of the Trust Agreement
    • Copy of the instrument whereby the successor trustee was appointed (i.e., death certificate, resignation of trustee, appointment of trustee)

UPDATE MY ACCOUNT DUE TO THE DEATH OF THE OWNER:

    • If the decedent’s Will is probated in the state where the property is located:
      • Copy of Death Certificate
      • Certified copy of the Last Will & Testament, Probate, Letters Testamentary/Letters of Administration and/or Final Decree of Distribution recorded in all counties where the property is located.
      • Notarized copies of executor’s deeds or other deeds, if applicable, recorded in all counties where the property is located.
    • If the owner of a life estate dies:
      • Copy of Death Certificate
      • The remaindermen address(es) and tax identification number(s)
  • If the owner of a joint tenancy dies:
    • Copy of Death Certificate of joint tenant

UPDATE MY ACCOUNT DUE TO A TRANSFER OF INTEREST:

    • Copy of the conveyance (deed, assignment, bill of sale, etc.) that transferred the interest, notarized, and recorded in the county where the property is located.

Joint Interest Billing

For JIB questions, please contact our JIB team via one of the options listed below:

  • Phone#: 214-978-6500, option #3
  • Email: JIBills@huntoil.com
  • Mail (please include your owner number, tax id or last 4 digits of your social security number on all communications)

P.O. Box 840729
Attn: Joint Interest Payments
Dallas, TX 75284-0729

Forms

Find the appropriate forms below for inquiries related to your ownership. Download, print and follow instructions on each form for further details on how to submit and complete your request.

EFT Form
W-9 Form
Address change/confirmation Form

Owner FAQs

PERSONAL INFORMATION

HOW DO I SUBMIT A NAME, TIN OR SSN CHANGE?

    • A notification of such a change is required in writing. Please send copies (not originals) of correspondence via mail or email. See OWNER RELATIONS CONTACT.
    • Please include your Owner Number in Box 7, if possible. W-9 form .

HOW DO I CHANGE MY ADDRESS?

HOW DO I CHANGE MY NAME ON YOUR RECORDS IF I GET MARRIED OR DIVORCED?

PAYMENTS INFORMATION

WHAT OPTIONS ARE AVAILABLE FOR RECEIVING MY PAYMENTS?

  • Direct Deposit
  • If you choose to receive payments via Direct Deposit, please complete the Direct Deposit form.
  • Benefits of using direct deposit include:
    • Access to online check detail 24/7
    • Notification of upcoming deposits via EnergyLink
    • Instant accessibility to payment
    • No risk of lost check
  • Paper Check

WHEN ARE ROYALTY CHECKS ISSUED?

  • Royalty checks for both oil and gas are mailed on the 25th of the month. If the 25th falls on a weekend or holiday, checks will be mailed the first business day thereafter.
  • The minimum amount that will be accumulated before a check is issued is $100.00. Amounts below $100.00 will be paid out twice a year—Once in April and once in October.

MY PAYMENTS ARE HELD IN SUSPENSE. WHAT DOES THIS MEAN?

  • Oil and Gas royalty payments are temporarily on hold. Reasons for this vary from owner to owner. A common reason is to be sure the rightful owner is being paid.

MY PAYMENTS ARE BEING ESCHEATED, WHAT DOES THIS MEAN?

  • Please contact our owner relations team for additional information.

GETTING SET UP FOR DIRECT DEPOSIT OR CANCELING DIRECT DEPOSIT

WHAT DO I NEED TO DO TO GET SET UP TO RECEIVE PAYMENT VIA DIRECT DEPOSIT (ACH OR EFT) RATHER THAN PAPER CHECK?

WHAT DO I NEED TO DO TO STOP DIRECT DEPOSIT PAYMENTS AND RECEIVE PAYMENT VIA CHECK?

  • Email or mail a written request to cancel direct deposit and include the address and last 4 digits of the SSN associated with the account.
  • If you choose to switch back to direct deposit, a new form will need to be submitted.

OIL & GAS REVENUE STATEMENT

Previously, you may have been receiving e-mail notifications from Oildex to obtain your Oil & Gas Revenue Statement. Oildex is no longer issuing e-mail notifications as they are no longer our service provider. You can begin receiving those e-mail notifications again and retrieve any lost or misplaced Oil & Gas Revenue Statements anytime by registering at www.EnergyLink.com.
Follow the steps below:

  1. Before you begin, you will need a past Oil & Gas Statement with the following information:
    1. Your Owner # (10100xxxxx)
    2. The month of the payment
    3. The amount of the payment
  2. Go to www.EnergyLink.com
  3. Click the “New to EnergyLink?” Sign Up Here link under the bright Green LOGIN button.
  4. For Operator’s Region, select United States.
  5. For the Document Type, select Revenue.
  6. For the Operator, locate and select Hunt Oil Company.
  7. Enter the Month of your last payment.
  8. Enter the Amount of your last payment.
  9. Click the box indicating that you are not a robot.
  10. Click CONTINUE
  11. Enter your first and last name as indicated on your past statement.
  12. Enter your e-mail address.
  13. Create a Password. Please save this password in a secure location to access your account in the future.
  14. Once you have registered and have access to your account, you can:
    1. Login with your email address.
    2. View statements online without printing.
    3. Print a PDF version of your statement.
    4. Download a PDF version of your statement.
  15. When new statements are available, you will be notified by email.
  16. Help information and How-To videos can be found within EnergyLink by navigating to the grey ribbon under the EnergyLink logo titled Help & Info.
  17. If you need further assistance, please call 1-888-573-3364 or reach out to Help@EnergyLink.com

PROBLEMS WITH MY PAYMENT

WHY DIDN’T I GET A CHECK THIS MONTH?

  • The reasons will vary. If there is less than $100.00 in your account, a check will not automatically be issued. A check will be issued once the balance in your account exceeds $100.
  • If your ownership information on file is incorrect or not complete, your payment may be held in suspense.
  • Payments are made only for those months when oil and gas is sold from properties in which you have an interest. If there are no sales from these properties, then a revenue check will not be distributed for that period.

ROYALTY PAYMENT CHANGES

WHY DOES THE AMOUNT OF MY ROYALTY PAYMENT CHANGE FROM MONTH TO MONTH?

  • Price fluctuations, mechanical problems, operational problems, and routine maintenance can temporarily affect production, each causing possible downtime.
  • Check amounts may vary from month to month depending on production fluctuationsvolumes, price of product, marketing arrangements, and changes in tax laws or adjustments that may occur.

TAX ISSUES

CAN HUNT OIL COMPANY WITHHOLD FEDERAL TAX INCOME FROM MY ROYALTY CHECK?

  • No, Federal Tax Income cannot be withheld.
  • If an account does not have a SSN or Tax-Identification Number associated with it, there will be a backup withholding tax reported to the IRS.
    • To avoid this, please return a completed W-9 form.

WHEN ARE THE 1099 TAX FORMS ISSUED?

  • Tax forms are issued before January 31st of the year following the payments. This date is based on Federal requirements. Tax forms are also mailed to the current address we have on file at the time of issuance.

HOW CAN I GET ANOTHER COPY OF MY 1099 TAX FORM?

MISCELLANEOUS

WHAT IS A DIVISION ORDER?

  • A Division Order is Hunt Oil Company’s internal form that provides details of an owner’s interest in a specific well. It will include the name of the well, property number, legal description of the property, interest type owned, and decimal interest.

HOW CAN I ADD MY SPOUSE TO MY ACCOUNT?

  • Email or mail a notarized copy of the conveyance document which transfers interest from you individually to you and your spouse jointly. Please make sure the document is recorded in all counties in which properties are located.

HOW CAN I ADD MY BENEFICIARY TO MY ACCOUNT?

  • We are unable to add beneficiaries to owner accounts.

HOW CAN I ADD A POA/ATTORNEY-IN-FACT TO MY ACCOUNT?

  • Email or mail a copy of the notarized Durable Power of Attorney.

WHERE CAN I GET INFORMATION ON THE VALUE OF MY MINERAL RIGHTS?

  • Please contact an oil and gas consultant familiar with mineral rights valuation

Contact Information

WHO CAN I CONTACT IF I HAVE A QUESTION ABOUT MY ROYALTY INTEREST OR PAYMENT?

  • Phone#: 214-978-6500, option #4
  • Email: royacctg@huntoil.com
  • Mail:Hunt Oil Company
      • Attn: Division Order
      • 1900 North Akard Street
      Dallas, TX 75201-2300

WHAT IS THE APPROPRIATE TIME TO CONTACT OWNER RELATIONS?

  • 7:30AM – 4:30PM

WHO ANSWERS THE OWNERS RELATIONS CALLS AND EMAILS?

  • A member of the Land Department

HOW LONG DOES IT TAKE TO GET AN ANSWER FOR INQUIRIES?

  • Most inquiries can be answered at the time of the inquiry. However, depending on the complexity of the issue, some requests may require additional time for a complete answer.

Please include your owner number, tax id or last 4 digits of your social security number on all communications